What is the difference between Coordination, Planning, and Design?

​

This question is probably the most common we receive, but one of the most important. The fact that you are asking indicates that others in the industry approach events a little differently. Coordination can only be accomplished once you have adequately planned and designed the event.  

​

Are you a décor company?  What is a design perspective?

​

We have noticed that “design” is a buzzword that many people embrace, but there is still some ambiguity as to what design is. “Planning” an event is not the same as “designing” it. Design is a comprehensive approach to planning, understanding how the elements involved need to work cohesively for the final product. This approach includes the creative team, menu, entertainment, décor, set-up, and the sensory experience for you and your guests.

​

While most event spaces can be transformed into different themes, décor is only one part. Think of it like cooking a gourmet meal. Understanding how each ingredient (or event element) interacts with the others is the key to transforming a dish from good to the best meal you have ever had.  And it is not just about the fantastic plate of food - it is also the service staff, the ambiance, and the overall setting. The design principles include the focus, space, and flow of the event, all of which need to be in harmony to create an exceptional experience.

​

We approach every element, including the menu (yes, we know a lot about food!), room layout, and entertainment to make sure each is designed just for you and memorable for your guests.  If you are looking for a one-of-a-kind event with a unique perspective catered to you, then JMT Eventology is for you!

​

Can you explain how your packages work?

 

While bundles or “packages” work for some, we find that our clients are unique and want to know that we are creating the experience around the elements they need and want.  Our approach to providing services is listening to what you want and need, then determining how we can best assist you. Based on a detailed survey of your needs, we will request proposals from different event professionals within categories that fit your price point, personality, experience, and overall services. After all, how can we be design-oriented when all we do is offer limited packages which may not fit your event needs?

​

Why do I need someone to help me plan my wedding or event?

 

If you are looking for something relatively low-key and straightforward, there are ways of planning your event with just the on-site staff. We offer the experience to make your event planning and production as easy as possible and make sure you know all the available options.  Especially if you have many different professionals involved, a larger guest count, or limited assistance from on-site staff, this is where we come in.  We will save you countless hours of research and phone calls by providing the options which best fit your budget and expectations.

​

If I have an on-site contact person, then I really don't need an independent planner?

​

Every venue is very different as to the role and experience of the on-site staff.  Some will offer recommendations for event professionals and will be present for the day of your event.  The primary role of the on-site contact is to handle their portion of service - such as food and beverage and set-up.  Often, you are paying for their assistance through upcharges for items such as linens and other upgrades.  It is rare that you will find a venue that will act as a full-service event or wedding coordinator, walking you through the entire process with budget allocation, design recommendations, and contract negotiation with your event professionals.  

​

Do I have to use your "vendors?"

​

While we have a list of partners who offer a range of services, we make sure that we suggest only those professionals that fit your needs.  We encourage you to consider our suggestions, as we want to create a winning team who work together and understand each other's role, but we want you to be happy with the final decision and make sure it is the right "fit."  If our client wants to select the team on their own, we can definitely help with detailing the event.   Remember, design is also about making sure every professional involved in your Wedding or event works in unison to create a stunning event!  With that said, we are always open to working with new people based on your needs.

​

The venue or company I am considering offers an all-inclusive package, so why would I need someone to plan my event?

​

Bundling is a great way to make things a little easier and more appealing.  Some venues will offer what they refer to as an “all-inclusive package” with various features so you can have one-stop shopping.  At times, this may be beneficial if you are interested in a set formula for your selections and the venue has what you want. The primary consideration is making sure you are getting all that you want and need - rather than some features which are not the right fit. For instance, you may only be able to select from a couple of photographers but only have a limited package. There are often upcharges on these services, so you still end up paying a convenience fee.

 

Some other businesses have also begun to bundle their services and even include day-of coordination!  We have yet to find one of these packages that offer more than just a bundled price.  You should be aware of the experience of the people included in the package.  Always focus on who is the best fit for you and what you want for your wedding. While bundling offers convenience, it seldom provides the design approach and services designed to fit your individual needs.  

 

Do you offer a "day of" coordination package?

​

The concept of “day of” coordination is a bit of a misnomer. We coordinate for the day of the wedding or event after making the selections for venue and vendors, but to do so, we need to begin months in advance. This approach allows us to review your choices and help finalize the details of room set-up, timing, arrangements with your event professionals, and prepare a production schedule to make sure everything runs smoothly!

​

How much is this going to cost?  It looks and sounds expensive!

​

We understand how important the budget is, and your event needs to be cost-effective.  We work with a variety of budgets and our goal is to provide the most value for your dollar.  For more information on package pricing for our services, please visit our page on pricing.